Be A Volunteer

What makes the Keeneland Concours special?
The Keeneland Concours d’Elegance has established itself as a premier Concours by maintaining its high standard of excellence. The quality of automobiles that are shown, the unique weekend events it hosts, and by the staff’s dedication and professionalism. The Keeneland Concours couldn’t achieve all of this without its outstanding volunteer force.

Why be a Keeneland Concours Volunteer?

Opportunity to help the Concours beneficiary:
Kentucky Children’s Hospital

            • Receive free admission to the Saturday Concours and receive a free commemorative T-shirt
            • Opportunity to enjoy unique automobiles from museums and personal collections
            • Unlimited photo opportunities
            • Opportunity to meet other automotive enthusiasts from around the country
            • Become a valued part of one of Lexington’s most prestigious events

                               What are the Volunteer Qualifications?

There are many ways in which you may volunteer. Many activities require that you be able to work in the sun or stand for a lengthy amount of time. Knowledge of automobiles is mandatory in some instances such as placement of automobiles or parking; however, there are other opportunities such as selling tickets, working in the silent auction, or being a host or hostess in the hospitality suite, that do not require this knowledge.

All volunteers must attend at least one of two meetings held during the month of July where the volunteer packets, t-shirts, complimentary tickets, and assignments are made. Meeting location is at the Keene Barn.
We hope you will consider becoming a Keeneland Concours d’Elegance Volunteer.

Volunteer Today

Volunteer Job Descriptions

Click on the job titles for descriptions.

SHOW FIELD SET-UP

  • Lifting, carrying and setting up tables, chairs.

  • Pounding stakes, placing and setting up barriers, tents, banners, signs, flags, etc.

  • Setting up show car circles.

TIMES/SHIFTS

Thursday
12:00 to 3:00PM
3:00 to 6:00PM

Friday
12:00 to 3:00PM
3:00 to 6:00PM

PADDOCK SET UP

  • Layout and set up Paddock parking area.

  • Pounding stakes, placing and setting up barriers, banners, signs, flags, etc.

TIMES/SHIFTS

Friday
12:00PM to 3:00PM
3:00PM to 6:00PM

SHOW CAR PLACEMENT

  • Line up and place judged show cars in pre-marked spots in their assigned class.

  • 2 volunteers per class- 19 different show car classes.

  • Place signs in front of each entry identifying class, vehicle, description and owner.

TIMES/SHIFTS

Saturday
6:00 to 9:00AM

SITE SUPPORT

  • Assist Site Director as needed throughout the day, ensure issues and concerns are addressed.

  • Safely operate golf cart as directed to move about show field.

  • Use site communication system and radio to coordinate with other Site Support team members.

  • Be knowledgeable of procedures to effectively work with medical and security personnel as needed.

TIMES/SHIFTS

Saturday
6:00AM to 4:30PM

 

SHOW CLASS HOSTS

  • Assigned to 1 of 19 judged show classes.

  • Assist show car owners as needed throughout the day.

  • Stay with the cars in assigned class while the owners are at lunch and provide security for cars and property throughout the show.

  • Assist judges as needed during judging.

TIMES/SHIFTS

Saturday
7:00 to 4:00PM

SPONSOR / MANUFACTURER / DEALERSHIP HOSTS

  • Assigned to specific sponsor.

  • Assist sponsor as needed throughout the day.

  • Act as a concierge for the sponsor personnel and their guests.

  • Stay with the cars in assigned sponsor while the sponsor personnel are at lunch and provide security for cars and property throughout the show.

TIMES/SHIFTS

Saturday
7:00 to 4:00PM

AWARDS AND TROPHIES

  • Carry and place all awards and trophies to the designated area.

  • Assist in the distribution of appropriate awards to judges.

TIMES/SHIFTS

Saturday
8:00 to 12:00PM
12:00 to 4:00PM

GROUNDS

  • Keep all grounds, Entertainment & Vendor areas clean and free from debris or trash continuously throughout the day.

  • Assemble, place and monitor trash boxes around the grounds

  • Remove and replace trash bags from boxes when ¾ full.

  • Range designated area to remove trash and assist guests with any issues.

TIMES/SHIFTS

Saturday
8:00 to 12:00PM
12:00 to 4:00PM

HOSPITALITY AREA

  • Set-up and maintain the Sponsor / Guest food service area in a sanitary and appealing condition at all times.

  • Creating a positive, pleasant and memorable experience for Sponsors and Guests is a must!

  • Shut-down and clean-up hospitality area.

  • Lifting and carrying food and food service items required.

TIMES/SHIFTS

Saturday
8:00 to 12:00PM
12:00 to 4:00PM

PADDOCK PARKING

  • Direct car club vehicles, specialty cars and cars of interest in a slow and safe manner from entrance gates to designated Paddock parking areas and specific parking spots based on make, model and/or group.

  • (MUST know makes and models of cars to direct them to proper area)

  • Direct Paddock vehicles in a slow and safe manner to appropriate exit route throughout the day.

TIMES/SHIFTS

Saturday
6:00 to 12:00PM
12:00 to 4:00PM

PADDOCK CHALLENGE

  • Administer challenge tent, promote donations, collect and account for donated funds throughout the day.

TIMES/SHIFTS

Saturday
8:00 to 12:00PM
12:00 to 4:00PM

PROGRAM SALES

  • Sell programs from assigned station, tent, entry point or parking lot.

  • Collect and account for cash sales.

TIMES/SHIFTS

Saturday
8:00 to 12:00PM
12:00 to 4:00PM

SILENT AUCTION

  • Work with and assist the auction coordinator to monitor silent auction of merchandise inside.

TIMES/SHIFTS

Saturday
8:00 to 12:00PM
12:00 to 4:00PM

VOLUNTEER AREA

  • Check-in volunteers, verify or collect signed waivers, distribute T-shirts, direct volunteers to the designated work location.

  • Provide volunteers with water & snacks throughout the day.

  • Be available to help in other areas as needed.

TIMES/SHIFTS

Saturday
8:00 to 12:00PM
12:00 to 4:00PM

TEAR-DOWN & CLEAN-UP

  • Take down, remove, fold up and stack tables, chairs.

  • Remove stakes, barriers, tents, banners, signs, flags, etc.

  • Remove, stack and box signs.

  • Replace barriers and benches.

  • Clean up and remove all trash.

  • Police grounds and ensure all facilities are returned to original condition.

TIMES/SHIFTS

Saturday
4:00PM to 8:00PM

Sunday
9:00AM to 12:00PM

 

RAFFLE TICKET SALES

  • Promote and sell Raffle Tickets for a chance to win the Porsche Boxster raffle car from assigned station, tent or booth.

  • Collect and account for cash sales.

TIMES/SHIFTS

Saturday
8:00 to 12:00PM
12:00 to 4:00PM

INFORMATION BOOTH / KIOSK

  • Answer questions and provide information to spectators, exhibitors, volunteers, etc. on all concours topics including schedules, events, locations, directions, facilities, services, from the assigned station, tent or booth.

TIMES/SHIFTS

Saturday
8:00 to 12:00PM
12:00 to 4:00PM

ADMISSION GATE

  • Greet spectators’ incoming cars at entrances

  • Collect CASH or CREDIT CARD entry fees from all attendees.

  • Direct spectators to parking.

TIMES/SHIFTS

Saturday
8:00 to 11:00AM
11:00 to 3:00PM

WILL-CALL TICKETS

  • Staff the WILL CALL ticket booth.

  • Provide tickets to pre-paid spectators or collect fees as needed.

TIMES/SHIFTS

Saturday
8:00 to 11:00AM
11:00 to 3:00PM

GENERAL & VIP PARKING

  • Direct incoming traffic in a slow and safe manner to designated parking areas and specific parking spots.

  • Direct outgoing traffic in a slow and safe manner to designated exits.

TIMES/SHIFTS

Saturday
8:00AM to 12:00PM
12:00 to 4:00PM